Today I am
writing part 3 of a 5-week blog series providing an overview to the principles
covered in The 5 Choices to Extraordinary Productivity. Did you miss the first 2 posts? If so, follow these links to read Choice1 and Choice2.
One of the
most common concepts taught by FranklinCovey over the last 25 years is the
concept of Big Rocks. The concept is
simple. In life, we have activities that
require planning and others are more reactionary. We also have some that are more important
than others. Once you have determined
what tasks you need to accomplish, you need to schedule those into your
calendar. When urgent 9non-important)
things come at you, stay focused on your most important goals. When you do this over time, you will feel
like you are accomplishing more in life and will become more fulfilled.
In order to achieve this, you will need to
take 3 steps:
1. Create a Master Task List
2. Do Weekly Q2 Planning
3. Do Daily Q2 Planning
Your master
Task List captures all of your goals in one place. It clears your mind of gravel. It is used as a reference during Q2
planning. It also helps categorize
incoming tasks in natural chunks.
Your Weekly
Planning should connect with your roles and goals. You should take approximately 30 minutes to
schedule your big rocks into your calendar and then organize the rest.
In order to
achieve Extraordinary Productivity, we must live in Q2, as much as
possible. Here we find our most
proactive work. We create high-impact
goals, do our creative thinking, we build our relationships and take time out
for learning & renewal.
When working
on your daily planning, build in some recurring Q2 time zones if possible. Maybe you have a permanent block of time each
day for planning, working out, reading, etc.
As a good
rule of thumb, you will need to plan out 30 minutes a week and 5-10 minutes per
day for planning. Taking these 60-90
minutes per week to plan will allow you to live in Q2 and react less to
unimportant activities. Some things will
simply not get done, but at least that isn’t what is most important!
Next week
we’ll dive into Choice 4: Rule Your Technology, Don’t Let it Rule You!
Until next
week,
John Vakidis
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